You need to communicate BOI changes.
You want stakeholder alignment.
You need clear communication.
You need a strategy.
Stakeholder communication. Alignment. Coordination. Your strategy.
This guide shows you how.
Co-founder communication. Investor communication. Advisor communication. Your alignment.
Read this. Communicate clearly. Align stakeholders.
Key Takeaways
- Explain BOI requirements clearly—provide stakeholders with a clear explanation of what BOI is and why it matters
- Assign responsibilities—clarify who is responsible for BOI filing, updates, and compliance monitoring
- Set expectations—communicate deadlines, update requirements, and ongoing compliance obligations
- Provide resources—share relevant guides, checklists, and professional contacts to help stakeholders understand
- Establish communication channels—create clear channels for BOI-related questions, updates, and coordination
Table of Contents
Why Communication Matters
Communication enables alignment.
What happens without communication:
- Stakeholders are unaware
- Responsibilities are unclear
- Compliance fails
- Relationships suffer
What happens with communication:
- Stakeholders are informed
- Responsibilities are clear
- Compliance is maintained
- Relationships are strengthened
The reality: Communication enables success.
Co-Founder Communication
Communicate with co-founders:
Initial Communication
What to communicate:
- What BOI is
- Why it matters
- Who must file
- When to file
Why it matters: Initial communication sets foundation.
Responsibility Discussion
What to discuss:
- Who will handle filing
- Who will track deadlines
- Who will manage updates
- Who will review compliance
Why it matters: Responsibility discussion ensures coverage.
Ongoing Updates
What to update:
- Filing status
- Update requirements
- Compliance status
- Change events
Why it matters: Ongoing updates maintain alignment.
Pro tip: Communicate with co-founders. Initial communication, responsibility discussion, ongoing updates. See our BOI governance guide for responsibility management.
Investor Communication
Communicate with investors:
BOI Overview
What to share:
- What BOI is
- Why it’s required
- How it affects the company
- What information is needed
Why it matters: Overview provides context.
Information Requirements
What to request:
- Beneficial owner information
- Ownership percentages
- Control arrangements
- Supporting documentation
Why it matters: Information enables filing.
Compliance Assurance
What to assure:
- Filing will be completed on time
- Updates will be filed promptly
- Compliance will be maintained
- Professional guidance is being sought
Why it matters: Assurance builds confidence.
Pro tip: Communicate with investors. BOI overview, information requirements, compliance assurance. See our BOI guide for filing requirements.
Advisor Communication
Communicate with advisors:
BOI Consultation
What to consult:
- Filing requirements
- Eligibility determination
- Update obligations
- Compliance best practices
Why it matters: Consultation ensures accuracy.
Professional Guidance
What to seek:
- Legal advice
- Compliance guidance
- Filing assistance
- Risk assessment
Why it matters: Professional guidance reduces risk.
Ongoing Support
What to request:
- Filing review
- Update management
- Compliance monitoring
- Issue resolution
Why it matters: Ongoing support maintains compliance.
Pro tip: Communicate with advisors. BOI consultation, professional guidance, ongoing support. See our legal checklist guide for attorney questions.
Communication Timing
Time your communications:
Early Communication
When to communicate:
- Before filing deadline
- When requirements change
- When ownership changes
- When issues arise
Why it matters: Early communication prevents problems.
Regular Updates
When to update:
- Quarterly compliance reviews
- Annual assessments
- After filing updates
- When status changes
Why it matters: Regular updates maintain alignment.
Urgent Communication
When to communicate urgently:
- Missed deadlines
- Filing errors
- Compliance issues
- Penalty risks
Why it matters: Urgent communication prevents escalation.
Pro tip: Time communications. Early communication, regular updates, urgent communication. See our BOI timeline guide for deadline tracking.
Communication Channels
Establish communication channels:
Formal Channels
What to use:
- Board meetings
- Compliance reports
- Written updates
- Official notifications
Why it matters: Formal channels ensure documentation.
Informal Channels
What to use:
- Team meetings
- Email updates
- Slack channels
- Quick check-ins
Why it matters: Informal channels enable quick communication.
Documentation
What to document:
- Communications sent
- Responses received
- Decisions made
- Actions taken
Why it matters: Documentation provides record.
Pro tip: Establish channels. Formal channels, informal channels, documentation. See our BOI routine guide for communication workflows.
Your Next Steps
Communicate clearly. Align stakeholders. Maintain compliance.
This Week:
- Review this guide
- Identify all stakeholders
- Prepare communication materials
- Schedule stakeholder meetings
This Month:
- Communicate with co-founders
- Communicate with investors
- Communicate with advisors
- Establish communication channels
Going Forward:
- Maintain regular communication
- Update stakeholders promptly
- Document communications
- Align on compliance
Need help? Check out our BOI filing guide for filing requirements, our 2024 BOI rule guide for rule changes, our BOI governance guide for responsibility management, and our registered agent guide for business address setup.
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Sources & Additional Information
This guide provides general information about communicating BOI changes to stakeholders. Your specific situation may require different considerations.
For BOI filing, see our BOI Filing Guide.
For 2024 BOI rule, see our 2024 BOI Rule Guide.
For BOI governance, see our BOI Governance Guide.
For registered agent services, see our Registered Agent Guide.
Consult with professionals for advice specific to your situation.
