You need BOI compliance.
You want to avoid panic.
You need routine.
You need a system.
Process. Workflow. Automation. Your routine.
This guide shows you how.
Routine filing. Compliance habit. Process system. Your compliance.
Read this. Build your routine. Stay compliant.
Key Takeaways
- Create a filing calendar—set up recurring reminders for initial filing, updates, and compliance checks
- Build a filing checklist—develop a step-by-step checklist for gathering information, completing forms, and submitting filings
- Automate reminders—use calendar apps, task managers, or compliance tools to send automatic reminders before deadlines
- Establish a filing workflow—design a clear process for who handles filing, when it happens, and how it's tracked
- Review quarterly—schedule quarterly reviews to check filing status, update information, and ensure ongoing compliance
Table of Contents
Why Routine Matters
Routine prevents panic.
What happens without routine:
- Deadlines are missed
- Panic sets in
- Compliance fails
- Penalties accumulate
What happens with routine:
- Deadlines are met
- Panic is avoided
- Compliance is maintained
- Penalties are prevented
The reality: Routine enables compliance.
Filing Calendar
Set up your filing calendar:
Initial Filing
What to schedule:
- Initial filing deadline
- Reminder dates
- Buffer time
- Follow-up dates
Why it matters: Calendar ensures timely filing.
Update Deadlines
What to schedule:
- 30-day update windows
- Change tracking dates
- Update reminder dates
- Compliance check dates
Why it matters: Calendar ensures timely updates.
Compliance Checks
What to schedule:
- Quarterly reviews
- Annual assessments
- Change audits
- Status checks
Why it matters: Calendar ensures ongoing compliance.
Pro tip: Set up filing calendar. Initial filing, update deadlines, compliance checks. See our BOI timeline guide for calendar setup.
Filing Checklist
Build your filing checklist:
Information Gathering
What to gather:
- Company information
- Beneficial owner details
- Control information
- Supporting documents
Why it matters: Checklist ensures completeness.
Form Completion
What to complete:
- Initial filing form
- Update forms
- Correction forms
- Supporting documentation
Why it matters: Checklist ensures accuracy.
Submission Process
What to submit:
- Completed forms
- Supporting documents
- Payment if required
- Confirmation tracking
Why it matters: Checklist ensures submission.
Pro tip: Build filing checklist. Information gathering, form completion, submission process. See our BOI guide for checklist items.
Automation
Automate your reminders:
Calendar Apps
What to use:
- Google Calendar
- Outlook Calendar
- Apple Calendar
- Other calendar apps
Why it matters: Automation prevents missed deadlines.
Task Managers
What to use:
- Todoist
- Asana
- Trello
- Other task managers
Why it matters: Automation tracks tasks.
Compliance Tools
What to use:
- Compliance software
- Registered agent services
- Filing services
- Other compliance tools
Why it matters: Automation streamlines compliance.
Pro tip: Automate reminders. Calendar apps, task managers, compliance tools. See our registered agent guide for compliance tools.
Workflow
Establish your workflow:
Responsibility
What to assign:
- Who handles filing
- Who tracks deadlines
- Who reviews compliance
- Who updates information
Why it matters: Responsibility ensures accountability.
Process Steps
What to define:
- When filing happens
- How information is gathered
- How forms are completed
- How submissions are tracked
Why it matters: Process ensures consistency.
Tracking System
What to track:
- Filing status
- Update requirements
- Compliance status
- Change events
Why it matters: Tracking maintains compliance.
Pro tip: Establish workflow. Responsibility, process steps, tracking system. See our compliance dashboard guide for workflow setup.
Quarterly Review
Schedule quarterly reviews:
Status Check
What to check:
- Filing status
- Update requirements
- Compliance status
- Change events
Why it matters: Reviews ensure compliance.
Information Update
What to update:
- Company information
- Beneficial owner details
- Control information
- Supporting documents
Why it matters: Updates maintain accuracy.
Process Improvement
What to improve:
- Filing process
- Workflow efficiency
- Automation systems
- Compliance tools
Why it matters: Improvement maintains effectiveness.
Pro tip: Schedule quarterly reviews. Status check, information update, process improvement. See our compliance calendar guide for review scheduling.
Your Next Steps
Build your routine. Create your system. Stay compliant.
This Week:
- Review this routine guide
- Set up filing calendar
- Build filing checklist
- Establish workflow
This Month:
- Automate reminders
- Complete initial filing
- Set up tracking system
- Schedule quarterly review
Going Forward:
- Follow routine consistently
- Update as needed
- Review quarterly
- Maintain compliance
Need help? Check out our BOI filing guide for filing requirements, our BOI timeline guide for calendar setup, our compliance dashboard guide for tracking systems, and our registered agent guide for compliance tools.
Stay informed about business strategies and tools by following us on X (Twitter) and signing up for The Initiative Newsletter.
Sources & Additional Information
This guide provides general information about making BOI filings routine. Your specific situation may require different considerations.
For BOI filing, see our BOI Filing Guide.
For BOI timeline, see our BOI Timeline Guide.
For compliance dashboard, see our Compliance Dashboard Guide.
For registered agent services, see our Registered Agent Guide.
Consult with professionals for advice specific to your situation.
